HealthBio 2020 Partnering

4 November 2020

Turku, Finland

Bilateral Meetings - How It Works

Timelines	Task	Description
1 Aug.	Registration Publish your business focus & collaboration wishes	Register Publish your organisational focus and your collaboration wishes. The better your profile the more meeting requests you will receive
1. Aug - 2. Nov,	Book B2B meetings	Send meetings requests to selected participants of your choice and propose time according to your wishes Meeting requests are treated as accepted as long they are not declined
3. Nov.	Personal meeting schedule	You receive your pre-liminary meeting schedule by email and from your personal dashboard
4. Nov.	One-to-One meetings	You receive your updated schedule at the reception desk or view it from your own device. Your schedule contains time and table number of each single meeting

A matchmaking event is a quick and easy way to meet potential cooperation partners. People meet and greet at high speed. 15 minutes are usually enough to build connections, then the bell rings and the next talk starts.

The workflow in detail

1) Online registration

In your profile you can state what kind of technology/product/expertise you are offering, what kind of cooperation you are looking for and which ideas you would like to discuss with potential collaboration partners.

All cooperation profiles will be published online and will be for everyone to see. You can change your profile any time.

Note: The better the quality of your profile the more meeting requests you will receive. Your business proposal is your business card, therefore spend some minutes to insert a high quality and meaningfull profile.

2) Promotion of published profiles

All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification You will be informed by email when you can start booking bilateral meetings. Check which cooperation profiles are most promising. Intelligent search options allow a quick identification of the most suitable participants/cooperation profiles. Within a few minutes you should be able to identify future potential business partners.

Booking of bilateral meetings Once you have found the most promising business partners you can select them for bilateral meetings. You can add further meetings any time but please be aware that the bookings are managed on the principle "first come - first served". You can book meetings BUT you can also be booked for bilateral talks by other participants! For more information see FAQ.

Your personal meeting schedule A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation In case you have meetings the organizer needs to be sure that you will attend the event. Therefore please confirm or cancel your participation once you are asked to confirm. Otherwise the event organizer has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.

4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the